City Public Records
Miami Public Records
Use this map to start Miami record searches across city clerk files, permits and licensing, and the county paths for deeds, property data, taxes, and court filings.
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City Clerk
Recorded Documents
Property & Tax
Permits
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Primary Scope
City of Miami; use county and state sources for land, tax, and court records.
Recorded Land Records
Held by the county recorder/registry, not by the City Clerk.
City Clerk Files
Agendas, minutes, ordinances, resolutions, contracts, bids, and administrative records.
Property and Tax Path
Assessor/Appraiser for ownership and values; Tax Collector/Treasurer for bills and payments.
Location Check
Confirm the state and county for Miami before using official records portals
Start Here
- Start with the City Clerk to search or request agendas, minutes, ordinances, resolutions, and contracts.
- Check the County Recorder/Clerk-Recorder for deeds, mortgages, liens, releases, and plats for Miami properties.
- Use the City Building/Permitting system to look up permits, inspections, plan reviews, and code enforcement by address or permit number.
- Search the County Assessor/Appraiser for parcel ownership, values, legal description, and sales data by address or parcel ID.
- Confirm court dockets and filings through the county/state trial court search for civil, probate, and traffic matters.
Record Routing
- City legislative and administrative files → City Clerk
- Building permits and inspections → City Building/Permitting
- Recorded deeds, mortgages, and liens → County Recorder/Clerk-Recorder
- Property ownership and valuation → County Assessor/Appraiser
- Property tax billing and payments → County Tax Collector/Treasurer
Search Inputs
- Keyword in title or subject (city clerk)
- Meeting date or agenda/item number
- Property address (standardized)
- Parcel number (APN)
- Grantor or grantee name
- Court case number or party name
Source Map
| Source / Office | Best For | Search Method | Why It Matters |
|---|---|---|---|
| City Clerk | Agendas, minutes, ordinances, resolutions, contracts, public files | Search records index by keyword/date or submit a public records request; request certified copies if needed | City actions and contracts are filed with the municipal clerk, not the county recorder |
| City Building/Permitting | Permits, inspections, plan reviews, contractor/licensing status, code cases | Lookup by address, permit/application number, contractor name; request files for closed or archived permits | Construction and code data are maintained by the city rather than county land record systems |
| County Recorder/Clerk-Recorder | Deeds, mortgages, liens, releases, plats, notices | Grantor/grantee index, instrument type, book/page or reception number; order certified copies when required | Land title documents for Miami properties are recorded at the county level |
| County Assessor/Appraiser | Parcel ownership, assessed values, legal descriptions, tax roll data | Search by parcel ID (APN) or property address; filter by subdivision or tax year where available | Assessment data verifies ownership and situs details that do not appear in city clerk files |
| County Tax Collector/Treasurer | Tax bills, payment status, delinquencies, tax certificates | Lookup by parcel ID, bill number, or address; download statements or request certified tax records | Property tax billing and payment records are maintained by the county, not the city |
| Trial Court Clerk | Civil, probate, small claims, traffic, and judgment records | Case search by name, case number, or filing date; request copies or certified judgments | Court filings affecting Miami residents and properties are held by county/state courts |
FAQs
Where do I request Miami city ordinances, minutes, or contracts?
Contact the City Clerk. Search available indexes for the document first, then submit a public records request for unavailable items or for certified copies.
How do I find deeds and liens for a Miami property?
Use the county recorder or clerk-recorder’s official records search by party name, address, or instrument details, and order certified copies when needed.
Who handles property values and tax bills for Miami addresses?
The county assessor/appraiser maintains ownership and valuation data; the county tax collector/treasurer provides bills, payment history, and delinquency status.
What inputs help match the correct parcel for a Miami search?
Use the parcel ID (APN) or full site address, confirm the owner name and legal description, and cross-check assessor and recorder records before requesting certified copies.